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GIS-T Call For Presentations OPEN!

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The Geospatial Information Systems for Transportation Symposium
April 19-22, 2021
Workshops TUESDAY, April 19th, 2021

Submit Presentations Here

Deadline: November 13th, 2020 by 11:59 PM Central Time

Proposal Submission Guidelines

AASHTO and the GIS for Transportation Symposium Planning Committee is proud to announce that the most important meeting for the transportation GIS community is moving toward a face-to-face meeting in 2021. We are now accepting abstracts for the in-person meeting. There is a possibility that the 2021 Symposium may transition to a virtual meeting, so we are interested in sessions that can be conducted virtually or pre-recorded. Please keep this in mind as you develop your session.

Abstracts accepted for GIS-T 2020 will be giving a higher priority when building the program.  (Small modifications from last year’s abstract may be allowed).

GIS-T encourages presentations covering completed or ongoing projects, including lessons learned. If your proposal is based on a planned or incomplete project, state this clearly in your abstract. Presenters will be given 25 minutes, and leaving 5 minutes for questions. Submit your proposal as soon as possible through our electronic submission link. 

List only those co-presenters who will be present during the conference. Please list credit for other contributors within the presentation itself.

Requirements:

  • Presenters and co-presenters are required to register for at least one day of the conference.
  • Presentations that do not have a presenter or co-presenter registered 10 business days prior to the conference will be canceled and replaced.
  • No preference will be given to any presenter for particular conference days.

All presentations will be posted on the Conference Web Site (https://gis-t.transportation.org/) following the conference. All presenters acknowledge the GIS-T Task Force’s right to post their presentations. Presentations must be submitted in electronic format to the Symposium Moderator at the time of presentation. The presentation cannot be larger than 7MB.

GIS-T does not have a template for presenters to follow or use in the creation of presentation slides. If you have any question please contact Eric Green, Program Chair, eric.green@uky.edu.

Presentation Submittal
Complete the GIS-T Presentation Submittal Form on the GIS-T web site link. If you have any questions regarding a paper submission please contact Eric Green.

VIRTUAL OR LIVE DECISION IN JANUARY 2021

AASHTO and the GIS for Transportation Symposium Planning Committee are proud to announce that the most important meeting for the transportation GIS community is moving toward a face-to-face meeting in 2021. We are planning our usual world class in-person conference and a premier virtual conference simultaneously, so whichever way we go, it’s going to be a not to be missed event.

GIS-T 2021 Hotel Information

Hyatt Regency Minneapolis
1300 Nicollet Mall
Minneapolis, MN 55403
(612) 370-1234
Check out their amenities.  A link to book will be available soon.

Calendar for Presenters

  • November 13th, 2020 Abstracts due
  • January 2, 2021 Abstract acceptance notification sent to presenters
  • March 30th, 2021 Early registration deadline
  • April 19-22, 2021 Symposium (In Person or Virtual decision in January 2021)

GIS-T 2021 Is Coming!

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AASHTO and the GIS for Transportation Symposium Planning Committee is proud to announce that the most important meeting for the transportation GIS community is moving toward a face-to-face meeting in 2021.

Please note that while we are monitoring the situation in Minneapolis — paying particular attention to travel, and health best practices in an effort to keep attendees safe – it still may not be possible to meet face-to-face. In that case, a decision and announcement will be made in January 2021 to ensure there is enough time to make adjustments to travel plans. The virtual meeting dates will remain the same as the in-person meeting, April 19-22, 2021.

Risk-Free 2021 GIS-T Symposium Registration in the event that the Symposium cancels due to COVID-19

In the event that the 2021 GIS for Transportation Symposium cannot take place in person, the meeting will take place virtually. We have updated our registration, exhibitor and sponsorship terms, please see below:

  • Attendee registrations will automatically transfer over to virtual meeting. Difference in pricing (if any) will be refunded.
  • If you do not wish to participate in the virtual meeting, you will have ten (10) business days to cancel your registration without penalty, after the announcement is made confirming the change to virtual. A full refund will be issued.
  • In the event that the conference is moved to a virtual environment, all sponsors and exhibitors will be transferred to an equivalent sponsorship or exhibitor package to be fulfilled virtually. Exhibitors and sponsors will have ten (10) business days from the date the announcement is made confirming that the conference will be conducted virtually to cancel from the conference without penalty.

2021 Registration Rates

Virtual registration rates TBD

General Attendee Student Guest/Spouse
  Full Meeting One-Day Student Adult Children 7-18 Children 6 and Under
Early-Bird Registration (Before March 19, 2021) $550 $325 $385 $200 $40 FREE
Late Registration (After March 19, 2021) $650 $425 $485 FREE

 

Questions?

Kamasha Hendrickson, Senior Meeting Planner, khendrickson@aashto.org

Sarah Wray, Registration Chair, sbwray@ncdot.gov

GOTUG Quarterly Webinar GIS-T Symposium Topics – Crashes and Incidents

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On Wednesday, September 16, at 1:00 pm Eastern the AASHTO Geospatial Online Transportation User Group (GOTUG) is sponsoring a webinar on Crash and Incident Topics from the GIS-T Symposium

Registration is free, but required:

https://attendee.gotowebinar.com/register/7445916242403697933

After registering, you will receive a confirmation email containing information about joining the webinar.

 

This Webinar will feature three presentations original slated for the 2020 GIS-T Symposium

A Streamlined Full Digital Emergency Operations Center Mapping Application – GDOT WebEOC Map –

Presented by Hong Liang, Georgia DOT

This presentation will show the web based EOC Mapping application that employs a streamlined full digital process for logging and reporting real‐time road incidence data, and is used to perform collective regional road condition mapping that allows local authorities to signify, hence coordinate actions, per road condition changes in large areas.

Crash Mapping and Analysis Data and System Architecture – 

Presented by Glenn Vorhees University of Wisconsin

This presentation describes a new Crash Mapping and Analysis (CMAA) application within WisTransPortal for performing map‐based visualization and analysis. The primary features of the CMAA system are daily automated mapping of crash locations from police reported locations and an open, service‐based framework for data sharing based on ESRI geo‐processing services through integration with the WisTransPortal crash data model.

Modernization of MDTransportation Authority’ Freeway Incident Traffic Management (FITM) Plan – 

Presented by Marshall L. Stevenson III, Maryland State Highway Administration, and Jesse Day, Transcend Spatial Solutions/Rizing

This presentation will focus on the technical process and benefits of transforming existing cartographic data into Esri’ Roads and Highways (R&H) and migrating the incident narrative data into a relational database for publication with Transcend’s Report Engine; FITM managers/stakeholders will be automatically notified of: Route realignments affecting detour routes or incident zones. Any changes to supplementary data maintained by MDSHA units, for example, digital message signs (DMS), truck restrictions or signalized intersections. Capital improvement projects affecting detour routes or incident zones

 

GOTUG Quarterly Webinar GIS-T Symposium Topics – Data

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Register today for a Wednesday, June 3, at 1:00 pm eastern webinar on Data Topics from the GIS-T Symposium. Registration is free, but required:

https://attendee.gotowebinar.com/register/5302079672157782542

After registering, you will receive a confirmation email containing information about joining the webinar.

This Webinar will feature two presentations original slated for the 2020 GIS-T Symposium

Creating CIMS: The Benefits and Challenges of Bringing Different Datasets into One Place

The Corridor Investment Management Strategy (CIMS) story map is an interactive web map that brings different datasets into a single place. The map’s purpose is to provide stakeholders with a more comprehensive picture of the transportation system’s condition, and its needs and opportunities in the metro area to better inform the planning process.The development of CIMS provided insight into the challenges of bringing a wide range of external and internal datasets together; and balancing the need for providing enough information with the need for flexibility and usability. Although the tool is still in development, the promise of its benefits includes a more usable format for sharing information about the transportation system including infrastructure condition and needs, mobility needs, and multi‐modal facilities. Presented by John Zehnder, MNDOT and Norine Wilczek

Filling the Data Gaps to Improve DOT Project Delivery

In order to speed project delivery at NCDOT, the department is leveraging GIS data throughout the project delivery pipeline to inform and streamline decision making. Project ATLAS, went live in 2019 to support this streamlining, and the applications will further be enhanced to support business process improvements planned in 2020. In some cases, data that has never been available before has been created or made more widely available to inform this effort. This includes threatened and endangered species data, improved water resource data, and the holy grail; utilities data. NC has gained agreement with one of the largest power providers in the state, Duke Energy, to share data about their Right of Way and easements. This data will inform DOT project managers about utility conflicts earlier in the project lifecycle so that impacts can be mitigated and project schedules remain on time. Presented by Eric Wilson, NCDOT

For more information about GOTUG and past webinars please visit: GOTUG.transportation.org.

U.S. DOT and AASHTO Virtual Event on the Work Zone Data Initiative

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U.S. DOT and AASHTO are Co-hosting a Virtual Event on Increasing Worker and Driver Safety through Access to Work Zone Data

 

Co-sponsored by the U.S. Department of Transportation (U.S. DOT) and the American Association of State Highway and Transportation Officials (AASHTO), this virtual event unites geographic information system (GIS) and transportation professionals in a discussion about increasing worker and driver safety through the publication and consumption of work zone data. This discussion was originally planned to take place during the 2020 GIS for Transportation (GIS-T) Symposium, which was cancelled due to the COVID-19 pandemic, but has been re-structured to occur in a virtual format. The virtual event is scheduled for May 19 from 1:00 to 2:30 pm EDT.

OVERVIEW

The U.S. DOT is working with stakeholders from across the country to develop a standard approach for collecting, organizing, and sharing data on work zones. The Work Zone Data Initiative (WZDI) was launched in response to the need for, but lack of, a reference guide or standard on how to digitally describe and communicate dynamic work zone activities that take place on roads and highways. Work zone activity data has also become critically important as our transportation environment evolves to accommodate connected and autonomous vehicles. As such, the U.S. DOT has led the creation of a voluntary Work Zone Data Exchange (WZDx), which enables sharing of current information about dynamic conditions occurring on roads (such as construction events) to help both automated driving systems and humans navigate safely and efficiently.

Attendees will learn about these initiatives, a related planned funding opportunity, the important role of GIS and digital maps, and how Work Zone Data Feeds are published and used.

EVENT DETAILS

This interactive virtual event will include presentations and panel discussion.

FHWA Work Zone Data Initiative (WZDI) 
Todd Peterson – Federal Highway Administration (FHWA)

FHWA is pursuing the collaborative development of a national open specification for communicating work zone activity data across enterprise IT platforms. Learn how the Work Zone Data Initiative (WZDI) is bridging organizational and jurisdictional barriers to capitalize on economies of scale to be realized from the broad deployment of open data.

Work Zone Data Exchange (WZDx): Improving Roadway Safety for Drivers and Automated Vehicles
Amy Nelson – Office of the Secretary of Transportation (OST)

The U.S. DOT led the creation of a voluntary work zone data exchange (WZDx), which enables sharing of current information about dynamic conditions occurring on roads to help both automated driving systems and humans navigate safely and efficiently. Hear updates on the WZDx project, including priorities for data exchanges and the important role of digital maps.

Maricopa County Work Zone Data Pilot Activity 
Tomas Guerra – OZ Engineering and Derald Dudley – Bureau of Transportation Statistics (BTS) 

Maricopa County has conducted internal collaboration between its Work Zone Management, ITS, and GIS / Data Management departments to establish data workflows that support generation of a WZDx-compliant feed to achieve agency operational objectives. Hear about their efforts and lessons learned.

Interactive Questions and Answers (Q&A)

Participate in an interactive questions and answers session to learn more about work zone data activities, ask questions, and share your experiences.

REGISTRATION

Register in advance for this free virtual event. After the event, a recording will be available on the Work Zone Data Exchange (WZDx) website.

SUMMARY

Title: Virtual Event on Increasing Worker and Driver Safety through Access to Work Zone Data
Date: May 19, 2020
Time: 1:00 pm – 2:30 pm EDT
Registration: Register Here! 

To learn about the ITS Joint Program Office’s research, please visit: http://www.its.dot.gov/.

To learn more about AASHTO’s GIS for Transportation efforts, please visit: https://gis-t.transportation.org/

GIS-T Termination FAQ

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Below, for your information is a FAQ sheet to address some of the questions you may have regarding the cancellation of the Symposium. If you have additional questions, please email khendrickson@aashto.org.

Will the Symposium be rescheduled to take place later this year?
No, the Symposium will not be rescheduled to take place later this year. To get information on AASHTO conferences that occur later in the year, please review our calendar of events here.

Will paid attendee, sponsors and exhibitor registrations be refunded?
Yes, all attendees, sponsors and exhibitors will be refunded for their registration fees. Please allow for up to 30 days for these refunds to be processed to your original form of payment.
What do I need to do to receive my refund if my event is canceled?
Nothing! Your refund will be processed automatically by AASHTO via your original form of payment. If you paid by credit card you will receive an email from both CVENT and AASHTO once your refund has been processed. If you paid by check, a member of the AASHTO team will contact you to verify who the refund check should be made payable to and the address where the check should be mailed. Please allow 30 days for processing.

If I cancelled my registration before the meeting was cancelled will I receive a refund of the cancellation processing fee?
Yes, your processing fee will be refunded via the original form of payment. Please allow 30 days for processing.

Will attendees, sponsors and exhibitors be refunded for airline tickets?
AASHTO is not responsible for attendee air travel accommodations. We encourage you to consult directly with your air carrier for information. Many airlines have relaxed cancellation policies, and you may be able to change your ticket for a later date. You can find additional information online here.

Will attendees, sponsors and exhibitors be refunded for hotel costs?
You can review Hyatt’s COVID-19 cancellation policy here. Please take the steps necessary to cancel your hotel reservation as soon as possible. You can find contact information for the Hyatt Regency Minneapolis here.

Will sponsors and exhibitors be refunded for booth space?
AASHTO will be refunding all sponsor/exhibitor registration fees. Please allow for up to 30 days for these refunds to be processed to your original form of payment. Please contact your sponsorship manager with any questions:

  • Charlotte Keppers, sponsorship manager, ​new partners/Exhibit Sales Manager ​at 202.497.9790 or ckeppers@aashto.org OR
  • Ernie Cochran, sponsorship manager, ​existing partners at 512.413.5969 or ecochran@aashto.org

Will any sessions be made available virtually?
Currently, there are no plans to make previously scheduled sessions and panels available virtually.

GIS-T 2020 Meeting Update

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The health and safety of our members, attendees, volunteers, staff and our host community is of utmost importance to AASHTO. After careful consideration, the decision has been made to cancel the 2020 AASHTO GIS for Transportation Symposium scheduled to begin on Tuesday, April 14 in Minneapolis.

Although at this time there are no travel advisories to Minneapolis and the Centers for Disease Control and Prevention (CDC) has not recommended avoiding travel to destinations within the US, we are aware of many participant and speaker travel restrictions. With this knowledge, in addition to CDC recommendations regarding large gatherings and fears of the possibility of transmissions of the COVID-19 virus, we do not believe the top-notch meeting experience for which AASHTO is known can be achieved.

We ask that you remain patient with us as we work through the next steps to refund registration fees. AASHTO staff will be in touch with you soon to share how this will be managed. Meanwhile, please take steps to cancel your hotel and flight reservations as soon as possible.

Thank you for your support and understanding as we navigate this fluid and multi-faceted situation.

If you have any questions, please contact AASHTO’s Director, Meeting & Member Services, Monica Russell.

Sincerely,

Jim Tymon
AASHTO Executive Director

Have an idea for a presentation, workshop, or roundtable at GIS-T 2020?

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Presentation Submittal
Complete the GIS-T Presentation Submittal Form on the GIS-T web site link. If you have any questions regarding a paper submission please contact Eric Green.

Workshop Submittal
To recommend a workshop at GIS-T 2020 send an email to Joe Hausman with the title, a description of the topic of your proposed workshop up to two hundred words in length, and the name(s) of the workshop instructor(s). Workshops are 4 hours in length.

Round Table Topic Submittal
You may submit suggestions for a round table topic. The round tables are facilitated discussions on timely topics relevant to the theme of the conference. They typically last 1.5 hours with 1-3 facilitators with strongly encouraged group participation. A round table topic should include a description of the proposed topic and likely facilitators. Submit proposals directly to Jim Mitchell or Shawn Blaesing by December 20th.